Senior Operations/Office Administrator – Dublin

Unique opportunity to join one of Europe’s leading quantum computing companies in Dublin.

As a result of a successful funding round and a continued growth period, the business is looking a highly organised and proactive Senior Office/Facilities Administrator to support day-to-day operations across our finance and administrative functions. This role will play a key role in keeping core processes running smoothly, spanning scheduling and travel coordination, document control and record management, purchasing and procurement administration, and office coordination.

Tasks:

– Booking and scheduling meetings, including agenda coordination for ad hoc travel and visitors

– Preparing meeting minutes and notes

– Data and document management, including contracts, NDAs, policies, and insurance docs

– Managing onboarding and offboarding processes

– Office coordination and support; including supplies, vendors, meteing rooms, post, couriers etc…

– Creating presentations and spreadsheets

– Liasing with finance and other teams to support smooth operations and processes

Experience:

– Background working in a senior operations/administrative role in a fast-paced environment

– Excellent organisational skills

– Advanced proficiency in Google Workspace

– Strong ownership mindset

– High attention to detail and strong document control habits

– An understanding of finance literacy would be an advantage, including basic accounting concepts and terms

This opportunity would be based onsite in the Dublin office; offering the chance to work for a company building ground-breaking technology that will change the landscape and future of quantum computing.

If you feel this role is interesting and that you’re a strong match, please apply and we’ll be in touch to schedule a call soon.

Darwin Recruitment is acting as an Employment Agency in relation to this vacancy.

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